Feature
Purchase and vendor bill management, one entry at a time
A vendor bill is entered as it arrives: bill number, materials, quantities, rates, and anything paid on the spot. Raw material stock and the vendor’s payable balance rise together, in the same posted entry, so there is no second step to reconcile them later.
- Bill details that match the paper
- Bill number, vendor, rate and quantity are recorded exactly as the vendor’s invoice states them, so the entry can be checked against the physical bill later.
- Vendor payable, updated automatically
- What you owe that vendor rises by the bill amount the moment the purchase is posted, minus anything paid on the spot.
- Purchase history per material
- Every purchase of a given material is on record, so questions like the last rate paid for a material don’t need a search through old bills.
Questions
About purchase management.
Does entering a purchase automatically update what I owe the vendor?
Yes. Raw material stock and the vendor’s payable balance both update in the same posted transaction as the purchase entry, whether or not anything was paid on the spot.
What if a purchase was recorded with the wrong rate or quantity?
A posted purchase is cancelled rather than edited, which reverses its stock and payable impact. The cancellation stays in the history so the correction is explained, not hidden.
Related
Other parts of the same chain.
Bring your plant operations into one flow.
Start with a 14-day trial. No card is needed to try it, and nothing you record is ever deleted if a subscription lapses.